Tag: yearbook planning

Top Editing Tips Successful Yearbook Committees Should Know

Yearbook Editing Tips

Anyone with yearbook planning and execution experience knows just how valuable proper editing is when crafting an extraordinary looking yearbook. Editing tasks may seem tedious and boring, -they’re often not as exciting as capturing important moments like photographing a top school sports game, or documenting student elections. However, detailed and focused editing is essential to make your final yearbook draft an outstanding product.

Often, yearbook advisors and staff members can become easily overwhelmed by the seemingly unending mound of editing tasks. When that happens, mistakes may go unnoticed and lead to a poor-looking yearbook. After laboring for months on gathering content that reflects the school year and your yearbook team’s chosen theme, don’t let simple editing errors destroy all your hard work!

Here are some of our top editing tips that we feel every yearbook committee should know.

Maintain Yearbook Layout Consistency

A yearbook’s layout should reveal a content pattern, – a general sense of consistency, from the title page to the closing farewell. This will create a cohesive experience that tells the year’s story clearly and in a way that is meaningful to the reader. When yearbook staff don’t have a defined layout plan or deviate from a predetermined strategy, the result can appear messy, clumsy, and as a poorly planned product.

The best way to maintain a consistent layout throughout the yearbook is to establish a layout plan and then stick to that plan. When defining your yearbook layout strategy, consider the following questions to help direct the layout planning process:

  • Do you want the book to be based on chronological order? Or, is sectioned by grade a better fit for your yearbook team?
  • Will each school class have dedicated pages? Will each class be presented individually or, will the focus be more on the student body as a whole?
  • Are class photos the defining feature of the yearbook, or should student experience images be more prevalent?  

Carefully Manage Yearbook Images 

Yearbook Images

Catalog yearbook images as they are being collected. Don’t wait until late spring to start sifting through the mounds of jpeg files potentially stored across multiple devices and inboxes. If images aren’t accurately labeled and stored shortly after collection, problems could quickly develop. For instance, you could risk losing a beautiful image or, even worse, erroneously use an image in a place it doesn’t belong.

Protect months of painstaking picture collection by creating an organization system for your images that yearbook staff can easily follow. The system doesn’t have to be overly complicated, in fact, the more simple the system is to use, the better it will be received. Even a defined system just for labeling and storing image files will make the yearbook editing process more manageable.

Did you know there are multiple digital resources for image collection and editing that are completely free? Learn more here.

Represent Yearbook Classmates Accurately 

Telling the story of an entire school year requires keen attention to detail, primarily to ensure the year’s students are accurately reflected across the pages. While some faces are bound to show up more than others, -some people love the camera while others actively avoid it, do your best to include everyone.

To reflect a fair representation of all students, consider different ways to track how much each class, team, or activities group are being photographed and documented. Keep different folders -one for every grade level or type of group, to store specific content ideas and related images. 

Start this process early. At the beginning of each year, jot down the names of each school club, sports team, or other known social circles, and make a plan on how to best capture their story.

High School Yearbook Committee

Be Creative but Remain Consistent

As the year progresses, there are undoubtedly going to be yearbook features and ideas that come and go. This is a normal part of every successful yearbook production process, and it’s important to let the year’s events influence the yearbook. Unplanned events spring up, yearbook budget priorities shift, and sometimes, changes in staff members can occur.

While it’s essential to let the story of the academic year sway a yearbook committee’s decisions and creative process, it doesn’t require starting the yearbook over from scratch with every twist of events. If unexpected circumstances pop-up that severely alters the yearbook’s direction, try to keep the chosen layout, font selections, colours, or other details that will leave the consistency of the book unchanged. 

Aim for Simple and Steady

As yearbook publishers, the FutureBook Yearbooks team regularly sees how the role of a clear and thoughtful editing process affects the overall quality and aesthetics of published yearbooks. To keep your yearbook team’s editing efforts impactful and easy to follow, aim for a simple approach that strives for continuous, steady progress. For further tips and ideas for your yearbook, be sure to sign-up for our newsletter!

8 Free Digital Resources Experienced Yearbook Teams Love!

Find free digital resources for yearbook planning

When creating a stunning book your yearbook team will be proud of that’s also affordable, hard choices need to be made. Finding the right balance between a sensible budget and inspired design is crucial.

An easy way to mitigate skyrocketing costs during the yearbook production process is to use free digital tools available online. Yearbook teams can use a wide variety of digital resources to complete essential production aspects, bringing down the cost of a yearbook substantially.

Using free photo editing tools, layout design software, and useful communication apps preserves your budget for unavoidable costs, like book cover style and page number preferences. Not sure where to start? Check out the following suggestions. We’ve rounded up eight of our top free digital yearbook design resources to help maximize your design efforts and your budget.

Top Free Yearbook Design Resources in 2020

Finding inspiration and creative ideas for designing a cohesive yearbook can require a lot of research. Sifting through multiple resources in search of a perfect image, page idea, or unique personal message can consume hours and can feel overwhelming.

Stay calm and keep your design idea search simple by focusing on the online resources many yearbook teams consistently find reliable.

Yearbook layout image from pinterest

Pinterest: A social media platform for finding design and inspiration ideas, Pinterest is a fantastic place to find and share yearbook design ideas. Create different collections within the Pinterest app to keep the ideas you find organized and easily accessible.

Unsplash: Stock images may not be what a yearbook editor recommends to use as part of a project’s image collection, but, sometimes a stock image can offer design and image editing inspirations. Unsplash is a free, online collection of stock images anyone can sift through, download, and incorporate into a project as needed.

Free Online Image Editing Tools

Photo editing tools required when editing yearbook images don’t need to have a costly subscription or licensing fees to be effective. Try any of the following image editing software options. Each of these options is equipped with powerful image editing tools, as well as being easy to use, while also producing professional results on any budget.

Adobe Photoshop Express: A free version of Adobe Photoshop, the Adobe Photoshop Express version of the software gives yearbook teams the ability to edit images with professional quality from almost any mobile device. Intended for editing images for social media platforms, the free app allows yearbook images to be edited on the go and is easy to learn.

GIMP: A bit more challenging to learn than other free photo editing software options, GIMP is an ideal choice for those looking to explore professional graphic design and image editing. Tutorials and an extensive online community make GIMP a reliable option for yearbook committees to depend on for many years. 

Picresize.com: If you just need to make simple changes, you may not even need Photoshop or Gimp. As the name suggests, this site makes resizing photos a snap! Just upload, choose your dimensions, and save in a web friendly format like jpg, png, or gif. If you want to add special effects to you can, as well as flip or rotate an image. It’s free, very user friendly, and ideal for quick edits.

Budget-Friendly Yearbook Layout Software

yearbook committee meeting together

Page layout and design is the key to developing a consistent and unified looking yearbook. After staff members have planned the look and feel they want to convey in their project, put those ideas together easily with one of the free software options below.

Scribus: A publishing software for desktop applications, Scribus is well-suited for yearbook teams to learn about publishing processes, while also staying within budget. For students learning the program, we recommend opting for the stable version of the software.

Canva: For a graphic design program that’s intuitive, versatile, and free, Canva is a good option. Use Canva to develop page layouts, or to take advantage of the full availability of adorable graphic elements. There is also a robust image library, though some images cost money.

LucidPress: Offering web-based design solutions, LucidPress makes their software free for students to use upon request. The company’s education account gives students the ability to access the features of the professional account at zero-cost. 

Of course, there may be others perhaps you’d recommend. Did we miss any amazing digital apps for yearbook design? Leave a comment on our Facebook page.

Tips to Manage YearBook Costs without Sacrificing Design Quality

Incorporating free digital services and programs in your yearbook planning process is a smart and efficient way for a yearbook staff to manage available resources. If, however, you prefer the stability and support of licensed software to plan your yearbook, consider FutureBook Yearbooks. With our affordable pricing program you can have the option of including access to an easy-to-use and robust yearbook online software. We believe that producing an extraordinary book doesn’t have to be overly expensive.

For more information on how FutureBook Yearbooks can help your team create a cost-effective yearbook, contact our team.

4 Fun Tips To Inspire Student Yearbook Participation

students against school wall

Yearbook planning is a long process requiring team members to be well organized and also be flexible and open to changing dynamics. When capturing the collective consciousness of a class over an entire year, obtaining an accurate representation of the student body isn’t always easy.

If the same names and faces keep appearing in your yearbook’s content, it’s probably time to seek more support and participation from the student body. Not only will this give the final product a more authentic perspective of the year, but it’s also an excellent excuse to have fun! 

Try some of our following ideas to encourage greater participation from pupils in your school yearbook.

Themed Class Photos 

Group photos are a great way to include school students in the annual yearbook, especially to snap images of those who shy away from the spotlight. While formal class photos by professional school photographers are great to include in a yearbook, they don’t always capture the personality and character of a group. 

Candid shots that encourage students to show off their unique charms are a great way to include numerous faces and personalities at once. Adding themes to the photoshoot will enrich your school yearbook; these images can incorporate the theme chosen by the editorial team for the given year. 

Try arranging class photos a few times throughout the school year to guarantee higher student coverage and to see how everyone changes from September to June. Some simple ideas for themed class photos can be:

  • Your yearbook theme
  • Holidays or special occasions
  • Top movies or other pop-culture trends
  • Dress like your favorite book character

Support School Spirit

Bring everyone together, get great shots for the yearbook, and boost support for your school’s teams with “show school spirit” days. Encourage classmates to wear school gear, dress up in team colours, and be prepared to share their school pride.

Not only will school spirit events improve the yearbook’s student coverage, but it will also boost school morale. Try hosting spirit activities at times when morale will easy to rev up, like at your team’s home game, during grad season, or during student elections.

Want to offer your graduating students something to commemorate their achievements? Learn more here.

Get Candid with Photo Booths

Who doesn’t love fun pics with cool props? Maximum student coverage is more natural and enjoyable with an activity that draws in participants, like a photo booth, for example. A photo booth stocked with themed props can yield amazing candid shots to help your yearbook content shine.

themed props for photobooth event

Set up photo booths in areas with heavy foot traffic to encourage maximum participation, like the cafeteria or the school’s main entrance. Focus on operating the station when passersby have time to stop and check it out, not when they’re in a rush to get to class. Consider times that are a bit more relaxed, like at lunch, the end of the school day, or during school events. 

Not sure how to pick a theme for your photo booth? Rely on ideas that appeal to your classmates. Consider what’s trending in your school and in pop-culture, and let those images inspire you. Or, keep it consistent and use ideas that complement your yearbook’s overall theme.

Participation Incentives

A sure-fire way to get maximum participation from your class is to offer incentives – prizes go a long way in getting a group’s full attention! Rewards don’t have to be lavish to gain cooperative attendees: keep them simple, and rely on your creativity to come up with a sought after prize. See some easy and practical examples below.

Principal for a day

With support from staff and faculty, arrange a draw prize where the winner gets to be the acting principal for a day! Students can enter their names for each yearbook activity they participate in. After all the events are finished, the winner’s name is drawn.

Free Yearbook

Offer the opportunity for students and faculty to win a free yearbook for participating in yearbook committee events. Who wouldn’t want to get an extraordinary quality collection of their memories at no cost?


Connect with local businesses that support your yearbook. Ask them to donate coupons or gift cards your team can hand out as a special thanks to yearbook contributors.

Balance Quality with Quantity

Successful yearbooks accurately reflect the collective experience of those being portrayed on the pages. While everyone’s journey through the school year is as unique as the individual experiencing it, there are moments and events each individual can connect on.

At FutureBook Yearbooks, we feel the best collections of a school year are achieved when quality images, quotes, and content is in harmony with the quantity of included content. For a printing company that will help your yearbook team create the best product you can while helping to support our planet, contact our team.